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Legal Information

Cancellation Policy

Last updated: April 20, 2026

Your peace of mind is our priority

At Machupicchu Agency, we value your trust and understand that plans can change. Below, we detail our cancellation and refund policy so you can make your reservation with complete peace of mind.

Quick Summary — Cancellation Penalty

Applies to transfer and tour services. Machu Picchu tickets, train, Inca Trail and accommodation have specific policies (see details below).

25%
Penalty if cancelled up to 30 days before
50%
Penalty if cancelled up to 10 days before
70%
Penalty if cancelled up to 5 days before
100%
Penalty if cancelled up to 2 days before or no-show

Cancellations by the Customer

Deadlines and conditions

1.1 Services (transfers / tours)

Up to 30 days before 25% penalty
Up to 10 days before 50% penalty
Up to 5 days before 70% penalty
Up to 2 days before 100% penalty
No-show No refund

1.2 Entrance tickets to the Llaqta Machupicchu

100% penalty. According to the Ministry of Culture policies, there are no refunds; nor changes of name, date, time or personal data.

1.3 Train Ticket

From 10% penalty. Peru Rail and Inca Rail have their own cancellation policies depending on how close the travel date is. Please consult your executive.

1.4 Inca Trail Tour

From 50% penalty. Inca Trail packages are subject to differentiated cancellation charges depending on proximity to the travel date. Please consult your executive.

1.5 Accommodation Service

Usually 100% penalty. Each hotel has its own cancellation policy. Please consult your executive.

Please contact your sales executive to detail the applicable penalty amount in case one or more passengers do not travel.

Booking Modifications

Changes and adjustments to your booking

2.1 Any change of date, time or service after payment confirmation will be subject to availability and possible penalties or fare differences.

2.2 Changes that may be processed at no cost (subject to availability at the moment):

  • Change of pickup point within the same city, if informed in advance.

2.3 Changes that may incur additional costs (subject to availability at the moment):

  • Change of destination (price will be adjusted according to the new route).
  • Increase in the number of passengers (price will be adjusted according to the new vehicle type and subject to availability at the moment).
  • Change of the service date (subject to the cancellation policies mentioned above).
  • Extension of the service schedule.

Important: Machu Picchu tickets do not allow changes of name, date, time or personal data according to Ministry of Culture policies. Train tickets (Peru Rail / Inca Rail) may have penalties for changes; please consult your executive.

Force Majeure Cancellations

Events beyond our control

There are events beyond our control that may prevent, totally or partially, the provision of the service:

3.1 Events considered force majeure:

  • Natural disasters or extreme weather conditions that prevent the normal operation of transport vehicles, trains or others, and that put their safety at risk (landslides, snowstorms, heavy storms or others).
  • Road blockades due to protests or strikes caused by socio-political issues.
  • Health emergencies, epidemics or government restrictions.
  • Traffic accidents that directly affect the normal operation of access roads to the destination.

3.2 Scope of our responsibility:

Important: Machupicchu Agency is not liable for the cancellation, modification or interruption of services due to acts of God or force majeure. Services are already booked and paid in advance to third-party providers (hotels, trains, Ministry of Culture, operators).

In these cases, we will make the following arrangements on behalf of the passenger:

  • Coordinate with each provider whatever is recoverable or reschedulable under their policy.
  • Offer alternatives whenever possible (subject to availability and possible fare differences).
  • Refunds —if any— will depend exclusively on what each provider returns.

Note: If the passenger cannot reach the meeting point due to causes outside the company (delays, road closures, personal decisions), the service is considered no-show with no right to a refund.

Flight Delays

Coordination with flights and airports

5.1 Transfers from the airport:

  • We monitor flights in real-time to coordinate your pickup at the airport.
  • The waiting time included within the service is up to 60 minutes from your flight's arrival time.

Cancelled or postponed flights: If the flight is cancelled or rescheduled by several hours, the service may be considered no-show. Coordinating a new transfer will incur an additional charge, subject to prior coordination with your sales executive.

5.2 Transfers to the airport:

  • If your flight is moved earlier, notify us as soon as possible.
  • We will do our best to adjust the schedule (subject to availability; additional charges may apply).

5.3 We ask you to confirm your flight information via WhatsApp for proper coordination of your transfers.

Refund Process

How to request and receive your refund

6.1 To request a refund:

  1. Send your request by email to [email protected]
  2. Include your booking number and reason for cancellation.
  3. You will receive confirmation within 24 hours.

6.2 Processing times (once the refund is approved):

  • Credit/debit card: 5-10 business days.
  • PayPal: 3-5 business days.
  • Bank transfer: 3-5 business days.

6.3 Refunds are made in the same currency as the original payment. Bank commissions or payment gateway fees are the customer's responsibility.

Special Services and Peak Season

Conditions during high-demand periods

7.1 During peak season (June to November and holidays):

  • Booking with more time in advance is recommended.
  • Cancellation policies apply equally.
  • Rescheduling is subject to limited availability.

7.2 For special services (weddings, corporate events, large groups):

  • Special conditions may apply as agreed in writing.
  • Consult with your executive for the specific conditions of the booking.

By making a reservation with Machupicchu Agency, you accept the cancellation policies and terms. We recommend reading them carefully before confirming your booking.

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